POLICY HANDBOOK

 

 

 

 

CYNGOR CYMUNED

PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SUMMER PLAYSCHEMES

 

 

 

 

 

 

 

Helen Treherne, Clerk to the Council July 2012


CONTENT

 

 

1.        Aim of the Playscheme

 

2.     Statement of Purpose

 

3.     Admission Policy

 

4.     Accident Procedure Policy

 

5.     Medication Policy

 

6.     Behaviour and Discipline Policy

 

7.     Bullying Policy

 

8.     Child Protection Policy and Procedures

 

9.     Collection Policy

 

10.   Compliments and Complaints Policy

 

11.   Confidentiality Policy

 

12.   Daily Routine Policy

 

13.   Equal Opportunities Policy

 

14.   Fire Protection Policy

 

15.   Health and Safety Policy

 

16.   Special Needs Policy

 

17.   Straying Policy

 

18.   Staff Disciplinary Procedure


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

 

Summer Playscheme

Aim of the Playscheme

 

 

 

Our aim is to provide a safe, friendly atmosphere for the children and parents alike.

 

A place where parents can leave their children knowing that they are cared for by suitably experienced staff who cater for all the child’s developmental needs - both socially and emotionally.


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

 

Summer Playscheme

Statement of Purpose

 

Aims and objectives of the service

 

To provide a safe, fun and happy environment for children during the first four weeks of the school summer holidays and to provide age–appropriate play activities, with the emphasis on ‘play’.   

 

For whom is the service provided?

 

For children between the ages of 5 and Under 12.  The playscheme will be registered for 60 children with the CSSIW and the ratio of 1:8 for the under 8’s will be strictly adhered to.  The ratio of 1:2 for under 8’s will also be strictly adhered to for the swimming trips.  The playscheme is open to both boys and girls.

 

Range of needs

 

The playscheme will aim to provide a welcome for children with special needs.

 

Children with special needs should be admitted after full consultation between parents/carers, playscheme staff, Clerk to the Council (Registered Person) and any other relevant agency workers involved.  However, because of the short term duration and general nature of the Council’s summer playscheme, the discussion with parents/carers will have to consider staffing arrangements and the physical environment of the scheme setting in meeting the needs of individual children who wish to attend and have special needs.

 

Opening hours

 

The summer playscheme will operate between the hours of 9.45 am and 2.45 pm during the four weeks of the playscheme.

 

Staffing

 

The playscheme will consist of one Play Leader and four Playworkers who have suitable qualifications/experience to work within a playscheme setting.  All staff will be CRB checked and will attend a First Aid course before the playscheme starts.

                                                          

 

Details of provision

 

Facilities available : children will have access to the main playroom which includes all the activities within the playroom such as arts and crafts, games etc and they will have access to outdoor activities when supervised by staff.

 

Activities offered : indoor activities such as arts and crafts and games, outdoor activities such as games and sports, visits to parks, one main trip per week and one swimming trip per week.

 

Routines : children will be signed in and out of the playscheme and will bring their lunch.  A tuck shop will be available daily with sweets, crisps, fruit etc.

 

Language(s) used

 

The care is offered through the medium of English although there may, on occasion be one or two Welsh-speaking Playworkers.

 

Terms and conditions

 

Please see CSSIW certificate.

 

Admissions policy

 

The playscheme is open to all children who live in the Penyrheol, Trecenydd or Energlyn Ward between the ages of 5 and 11.

 

Contact information

 

For any concerns/queries please contact : Mrs Helen Treherne, Clerk to the Council, Penyrheol Trecenydd Energlyn Community Council, 1 Lower Brynhyfryd Terrace, Senghenydd, Caerphilly CF83 4GR.  Tel : 029 20 830666. E-mail : This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Arrangements for dealing with complaints and concerns

 

Any parent/carer who is uneasy about any aspect of the group’s provision should talk over any worries and anxieties with the Senior Play Leader.

 

If there is no satisfactory outcome, or the problem recurs, the parent/carer should contact Mrs Helen Treherne, Clerk to Penyrheol Trecenydd Energlyn Community Council (Registered Person for the playscheme) either in writing or by telephone at Golwg-y-Cwm, 1 Lower Brynhyfryd Terrace, Senghenydd, Caerphilly CF83 4GR.  Tel : 029 20830666.

 

Most problems should be resolved informally at this stage.

 

If the parent/carer and Clerk to the Council cannot reach agreement then the parent/carer should contact The Care and Social Services Inspectorate for Wales(CSSIW), Welsh Government Buildings, Rhydycar Business Park, Merthyr Tydfil, CF48 1UZ. Tel : 0300 062 8888.

 

Arrangements for dealing with an emergency

 

All accidents are recorded in the accident book.  The playscheme has a regulation first aid box which is kept with the Senior Playleader at all times. All staff are qualified in Emergency First Aid and hold the appropriate certificate. 

 

Only emergency first aid will be given to an injured child.

 

The injury will be assessed and if appropriate medical help will be sought. A doctor or an ambulance may be called which may result in the child being taken to hospital for treatment.  The child’s parent/guardian will be contacted as soon as possible.

 

Details of arrangements to review the Statement of Purpose and inform CSSIW of changes to the service

 

The Statement of Purpose will be reviewed on an annual basis or whenever changes occur during the course of the year.

 


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Admission Policy

 

 

·                 The playscheme provides places for children between the ages of   5–Under 12 years old. The child must live within the Community Council’s Area.

 

·                 There is no admission charge for your child to attend the summer playscheme but you will be required to pay for any possible admission fees during swimming sessions and any entry fees payable whilst on any of the coach trips.

 

·                 Places must be booked in advance at the registration sessions on the first Monday at the start of each annual scheme. Registration is on a first-come-first-served basis and cannot be pre-booked.

 

·                 The playscheme is registered to take 60 children. A reserve list will be kept in strict order of application.

 

·                 Registration forms and parent/guardian consent forms must be completed before the child will be allowed to attend. All changes   (eg address, contact numbers, health condition etc) must be reported immediately in order that records are kept up to date.

 

·                 Sick children must not be sent to the playscheme. The parent/guardian of any child that appears to be unwell will be contacted in order that they can collect the child.

 

·                 The Council has the right to refuse access to any child who causes continuous disruption or upset in the playscheme.


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Accident Procedure Policy

 

All accidents are recorded in the accident book.

 

The playscheme has a regulation first aid box which is kept with the Senior Playleader at all times. All staff are qualified in Emergency First Aid and hold the appropriate certificate.

 

Only emergency first aid will be given to an injured child.

 

The injury will be assessed and if appropriate medical help will be sought. A doctor or an ambulance may be called which may result in your child being taken to hospital for treatment.  The parent/guardian will be contacted as soon as possible.

 

Any special medical needs of children are recorded.

 

When a child has to bring any medication to the playscheme they must be handed over to the Senior Playleader. They must be clearly labelled with the child’s name and administering details. They can only be dispensed with the written authority of the child’s parent/guardian.

 

Children with asthma have access to their medication at all times as they know when they need to use it.

 

If a child is dependent on any medication or drug it is for the parent/guardian to ensure that their child receives the medication at the appropriate time. It is not the responsibility of playscheme staff to administer any drug or medication and no liability can or will be accepted in the event that a child does not receive their medication.

 

Asprins or paracetamol are never given to children.  The parent or guardian will be contacted in the event of injury that requires treatment other than emergency first aid or the child has to be hospitalised.


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Behaviour And Discipline Policy

 

Good behaviour and discipline are essential to ensure the smooth and safe running of the scheme. The foundation is provided for the development of morals and values whilst advocating acceptable behaviour in children.  Deliberate bad behaviour is never acceptable.

 

Adults involved in the playscheme are aware of their role in promoting acceptable behaviour and will :

 

·       Act as a good role model by showing consideration, respect and good manners to, and for, others, particularly the children

 

·       Provide a social environment where activities are stimulating and appropriate for the developmental stage of the children

 

·       Provide situations where each individual can enjoy freedom without threatening the enjoyment of others

 

·       Understand age/stage appropriate behaviour

 

·       Encourage children to develop self discipline

 

·       Be positive, constructive and fair, rewarding and praising acceptable behaviour

 

·       Be able to differentiate between deliberate and accidental occurrences

 

·       Be aware there may be underlying problems when unacceptable behaviour occurs

 

·       Use appropriate language and establish eye contact when talking to the children

 

·       Work with parents and carers to promote and encourage acceptable behaviour

 

·       Always respect confidentiality

 

 

CHILDREN WILL NEVER BE SMACKED, SHAKEN, HUMILIATED, RIDICULED, THREATENED, LEFT IN ISOLATION OR MADE TO FEEL UNWANTED OR UNDERVALUED


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Bullying  Policy

 

Bullying is the deliberate hurting, persecuting or intimidating of a weaker person and is completely against the values of the playscheme. Bullying can be physical or psychological and is a matter taken very seriously by the playscheme.

 

The aim of the Playscheme is to project this anti-bullying message to all :

 

THAT BULLYING IS CRUEL AND MUST BE STOPPED.

IF YOU ARE BULLIED IT IS NOT YOUR FAULT.

YOU MUST REPORT ANY BULLYING OR ABUSE.

 

Parents/guardians are requested to report any concerns to a member of staff as laid down in the Compliment & Complaint Policy.

 

Procedures

 

Any member of staff made aware of bullying must give a written report to the Senior Leader.

 

A number of strategies may then be followed (a record will be kept at each stage) :

 

  • The children/child involved will be taken aside and spoken to separately.

 

  • A meeting between the bully/bullies and victim/victims to resolve the problem.

 

  • If the bullying reoccurs then the parents of the bully and victim will be informed of the incident and the action to date that the playscheme has taken.

 

  • The playscheme will work in partnership with the parent/guardian to help change the unacceptable behaviour.

 

  • If the bullying continues the offending child will be excluded from the scheme.

 

  • The above procedures also apply to racial harassment.


 

PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Child Protection Policy And Procedures

 

 

The scheme will create an environment in which children are safe from harm and abuse, in which the welfare of the children is paramount and any suspicion of abuse is responded to promptly and appropriately.

 

In order to do this the group will :

 

·       Exclude known abusers;

 

·       Prevent abuse by means of good practice;

 

·       Respond appropriately to suspicion of abuse;

 

·       Keep accurate records.

 

Exclude Known Abusers

 

It will be made clear to applicants for posts within the scheme, that they will be asked to give their permission for checks to be made for by the Criminal Records Bureau.

 

All applicants for work within the scheme will be interviewed before appointment and asked to provide at least one reference from someone who has experience of their work with children. All references will be followed up.

 

Prevent Abuse by Means of Good Practice

 

Children will be supervised at all times by a responsible adult.

 

Adults who have not been registered as ‘fit’ persons will not take children unaccompanied to the toilet. (A ‘fit’ person is one who has had checks made for criminal records and references and been cleared/passed).

 

There are no circumstances in which the children will be punished by smacking, slapping, or shaking. Neither will humiliating and/or frightening methods of punishment be used

 

Children will not be left alone with visitors to the group

 

If stipulated by parent/carer, children will only be collected from the scheme by an authorised adult whose details are held by the scheme.  The group can only prevent an estranged parent from collecting a child where a Court Order has been issued.  A copy of this order must be given to the Senior Play Leader for reference. Any other persons who may be asked to collect a child in the case of unforeseen circumstances must make themselves known to the play leader before the session ends.  The parent/carer must ensure that the scheme has been informed of the change before the end of the session so that arrangements can be made for the identification of the new person.  

 

The Senior Play Leader will hold regular meetings with all staff and volunteers working in the group to facilitate the raising of any concerns.

 

Respond Appropriately to Suspicion of Abuse

 

Changes in a child’s behaviour or injuries will be investigated.

 

Parents will normally be the first point of contact.

 

If there are grounds for suspecting abuse, these will be referred to Social Services Department of CCBC or Police and subsequently the Care and Social Services Inspectorate for Wales (CSSIW).

 

All such suspicions/investigations/referrals will be kept confidential and shared only with those who need to know. These would usually be a member of staff, the senior play leader and Clerk to the Council (Registered Person).

 

Keep Accurate Records

 

Whenever worrying changes are observed in a child’s behaviour or physical condition, or if there is an injury, a confidential record should be set up. The record will include (in addition to the child’s name, address, age and date) observations of the child’s behaviour/appearance, without comment or interpretation. Exact words spoken by the child may also be recorded, timed, dated, and signed by the recorder.

 

Such records will be kept confidential and should not be accessible to anyone in the group other than the Senior Play Leader, Clerk to the Council (Registered Person) and other members of staff as appropriate.


 

PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Collection  Policy

 

 

All children must be collected promptly from the playscheme at the end of each session.

 

Only persons named on the registration forms may collect the child unless otherwise stated via letter or telephone. Telephoning should only be used in the cases of extreme emergency.

 

If the child is not collected within fifteen minutes of the close of the session the emergency contact number, stated on the registration form, will be contacted.

 

If no contact can be made, the Social Services Department of Caerphilly County Borough will be advised.

 

If a parent/guardian is continually late collecting their child it could lead to exclusion from the playscheme.

 

No child will ever be left unsupervised by the playleaders if a parent/guardian does not turn up for whatever reason.


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Compliments and Complaints Policy

 

 

Penyrheol and Trecenydd Playcheme offers a warm welcome to all children and families and by working in partnership with parents/carers provides a warm, caring environment, where children can learn and develop as they play.

 

Suggestions on how to improve the provision in the scheme are welcomed.

 

Parents/carers and children are entitled to expect courtesy and prompt attention to their concerns and wishes.

 

Making Concerns Known

 

Any parent/carer who is uneasy about any aspect of the group’s provision should talk over any worries and anxieties with the Senior Play Leader.

 

If there is no satisfactory outcome, or the problem recurs, the parent/carer should: -

 

·       Contact Mrs Helen Treherne, Clerk to Penyrheol Trecenydd Energlyn Community Council ( Registered Person for the Schemes) either in writing or by telephone at Golwg-y-Cwm, Lower Brynhyfryd Terrace, Senghenydd, Caerphilly CF83 4GR.  Tel : 029 20830666.

 

Most problems should be resolved informally at this stage.

 

If the parent/carer and Clerk to the Council cannot reach agreement then the parent/carer should contact The Care and Social Services Inspectorate for Wales(CSSIW), Welsh Government, Rhydycar Business Park, Merthyr Tydfil  CF48 1UZ. Tel : 0300 062 8888. 


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playschemes

Confidentiality Policy

 

 

The playscheme’s work with children and families will sometimes bring us into contact with confidential information

 

To ensure that all who use, and work in, the group can do so in confidence, confidentiality will be respected in the following ways :

 

·       Parents/carers will have ready access to any files and records of their own children but will not have access to information about any other children

 

·       Staff should not discuss individual children, other than for purposes of curriculum planning/group management with anyone other than the parents/carers of that child without their permission

 

·       Information given by parents/carers to the play leader/member of staff should not be passed to other adults without permission

 

·       Any anxieties/evidence relating to a child’s personal safety should be kept in a confidential file and should not be shared within the group except with the staff and the Clerk to the Council (Registered Person)

 

·       Issues to do with the employment of staff should remain confidential to the Community Council

 


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Daily Routine Policy

 

 

The Schemes run for a four-week period (week days only). The daily sessions run between 9.45 am to 2.45 pm and the children should bring a packed lunch and adequate refreshments for the time spent at the playscheme. 

 

As there is no adequate refrigeration facilities at the venue ice packs should be placed in children’s lunch boxes or parents/guardians should ensure that the lunch boxes are adequately chilled before attending the playscheme. 

 

Five members of staff are present at all times (a Senior and four Assistant Playleaders at each playscheme venue).

 

Parents/guardians escort children into the building where each child is marked in on the register as they arrive.

 

Activities are arranged before the children arrive/as they arrive for each session. Activities are held both indoors and outdoors, weather permitting. Normally all indoor activities are carried out in the main hall.

 

Activities normally commence straightaway or when all the children have arrived.

 

During session the children can purchase items from the tuck shop after washing their hands. Sugar free drinks are available.

 

New activities will then continue until they are collected at the end of each session.

 

Activities are usually tidied away when they are finished with.

 

The child must be collected by a named person at the end of each session unless instructions are received to the contrary.


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Equal Opportunities Policy

 

 

‘Equal Opportunities’ does not mean treating everyone the same.  This policy is intended to provide and maintain equality of opportunity for all children and parents/carers within the scheme and will reflect the needs of the scheme by :

 

·       Advertising the scheme

 

·       Admissions

 

·       Employment

 

·       Parents/carers role in the group

 

·       Children in the group

 

·       Resources

 

 

Advertising the Scheme

 

The Council will ensure that everyone in the community has access to information about the group.  Information posters will be given to local schools for distribution to children and displayed in the Post office and local shops etc.

 

Admissions

 

The scheme will be open to every child living within the Community Area between the age of 5 to 11 years.

 

The individual needs of each child wishing to join the group will be considered. Children need not attend every session.  The language used will be English and the use of other languages will be encouraged, as appropriate

 

Employment

 

The Council will appoint the best person for the job.

 

Advertisements will be placed externally in the local paper and Job Centre.

The existence of an Equal Opportunity Policy will be highlighted. It will be ensured, at interview, that the candidate agrees with the policy and will do their best to uphold it, by treating every child and parent/carer as individuals.

 

Only questions relevant to the job will be asked.  Each candidate will be asked, broadly, the same questions.  A welcome and professional approach to interviews will be ensured.

 

All applicants will have copies of any relevant information.

Each candidate will be treated as an individual in compliance with current employment legislation.

 

Parents/Carers Role in the Scheme

 

The scheme will encourage the views of parents/carers by making them welcome and by respecting the differences in families, their language and culture and by encouraging them to contribute in whatever way they can.

 

Any information written or spoken will be clearly communicated as appropriate. All parents/carers and staff will be encouraged to understand the effects of stereotyping and discrimination, and any discriminatory remarks will be challenged.

 

Children in the Scheme

 

The scheme will ensure that all children are respected and their individuality and potential recognised, valued and nurtured.  The needs of the children with special needs in the community area will be provided for, wherever possible.

 

The children will be given the opportunity to learn to respect cultures, languages and celebrations other than their own, as appropriate. Children growing up in all white areas need the opportunity to see they are part of a multi-racial society.

 

The children will be offered activities to give them the opportunity to explore, acknowledge and value similarities and differences between themselves and others, as appropriate.  Children with special needs will be included in the group.  Any discriminatory remarks or behaviour will be challenged and children will be encouraged to understand the effect of any such remarks or behaviour.

 

Resources

 

Books, posters and all resources will be checked regularly to ensure they positively and accurately reflect a multi-racial society.  Boys and girls will have the same opportunity and be encouraged to use all activities.

PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Fire Procedure Policy

 

 

A weekly fire drill will be carried out in order that everyone is aware of the procedure to be followed in the case of a suspected fire.

 

If a fire or smoke is detected then :

 

At the sound of the whistle all staff and children should make their way to the nearest fire exit.

 

Do not try to collect personal belongings (they can be replaced, a life cannot).

 

The children and senior playleader must make their way outside in a calm and an orderly fashion.

 

The assistant playleaders will check all rooms, toilets, under the stage if applicable and any other areas to ensure that no children or staff remain in the building.

 

When the search has been completed the assistant playleaders will also evacuate the building.

 

The senior playleader will then check the register to ensure that everyone who was on the premises has been accounted for.

 

THE DESIGNATED ASSISTANT SHOULD THEN DIAL 999.

 

No one should be allowed back into the premises until advised by the emergency services.

 


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Health and Safety —  Policy and Practice

 

 

The safety of young children is of paramount importance In order to ensure the safety of both children and adults the group will ensure

that :

 

·         All children will be supervised by adults at all times although older children will be permitted to enter the toilets alone if they so wish.  A book will be available at each session for the reporting of any accident/incident

 

·         As well as daily risk assessments within the playscheme venue, risk assessments will also be carried out and the appropriate risk assessment form completed for any trips/swimming trips that the children attend

 

·         Regular safety monitoring will include checking of the accident and incident books

 

·         All adults will be aware of the system(s) in operation for the arrival and departure of children, and an adult will be at the door during these periods

 

·         A safety check on premises, both indoor and outdoor will be made every session

 

·         The main entrance will be kept locked, the key will be available close by

 

·         Fire doors will not be obstructed

 

·         Electric points will be adequately guarded

 

·         All dangerous materials, including medicines and cleaning materials, will be stored out of reach of children

 

·         Children will not have unsupervised access to kitchens, cookers or any cupboards storing hazardous materials including matches

 

·         Fire drills will be held at least once a fortnight

 

·         A register of both adults and children will be completed as people arrive, so that a complete record is available in any emergency

 

·         A correctly stocked first aid box will be available at all times

 

·         Smoke detectors will be fitted and checked periodically

 

·         Whenever children are on the premises, at least one adult will be present

 

·         Activities such as cooking and energetic play will receive close and constant supervision

 

·         The premises will be checked before locking up at the end of the session/day

 

·         Appropriate safety arrangements will be made for children with disabilities or learning difficulties

 

·         The senior playleader will be appointed as Safety Officer/Coordinator and be responsible for bringing the safety policy to the attention of everyone, and for monitoring all aspects of safety.


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Special Needs Policy

 

 

The scheme will have regard to the current Code of Practice on the Identification, Assessment and Education of children with Special Educational Needs. The scheme will aim to provide a welcome to the playscheme for children with special needs.

 

Children with special needs, like all other children, should be admitted after full consultation between parents/carers, playscheme staff, Clerk to the Council (Registered Person) and any other relevant agency workers involved.  However, because of the short term duration and general nature of the Council’s summer playscheme, the discussion with parents/carers will have to consider staffing arrangements and the physical environment of the scheme setting in meeting the needs of individual children who wish to attend and have special needs.

 

Full cooperation will be given to all agencies, ie therapists, social workers, health visitors, medical staff, psychologists, portage workers etc, in order to meet the specific needs of each child, as appropriate.

 


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Keeping children from Straying Policy

 

The Playscheme aims to ensure that children remain within the confines of the premises and that it is not possible for them to stray.

Code of Practice

 

Each Playscheme should:

 

·                       ensure that children themselves cannot open or shut doors; handles or bolts can be fixed out of the children’s reach;

 

·                       ensure that windows are safe and cannot be opened by the children.  A safety catch should be fitted on any windows which open;

 

·                       ensure that any outside play area should be securely enclosed and that any doors/gates cannot be opened by children;

 

·                       inspect the room/building before each session in order to ensure that the place is secure, e.g. make sure that emergency exits are securely closed, that low windows are not open;

 

·                       put in place a system of registering children as soon as they arrive;

 

·                       put in place a system of keeping a record of children leaving the Playscheme as they are handed over to the care the adult responsible for them;

·                      make a regular check/head count on children if they are out on a trip

 

In the unlikely event it is discovered that a child is missing, the following steps should be taken after checking the register :

·                 make sure that the child has not been collected by a parent or carer

 

·                  question every member of staff

 

·                  look in obvious places, e.g. under the stage (if there is one), in the toilets

 

·                  ask the children

 

·                  take a quick look around the immediate vicinity of the premises

 

·                  contact/telephone the police

 

·                  contact/telephone the parents

 

·                  contact/telephone Social Services 


PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

 

Summer Playscheme

Staff Disciplinary Procedure

 

Purpose and scope

 

Penyrheol Trecenydd Energlyn Community Council’s aim is to ensure the highest level of individual conduct or performance in its playscheme staff. This procedure sets out the action which will be taken when disciplinary rules are breached.

 

Principles

 

a)    Due to the short nature of the playscheme the procedure is designed to establish the facts quickly and to deal consistently with disciplinary issues. No disciplinary action will be taken until the matter has been fully investigated;

 

b)    At every stage the Playworker will be informed in writing of what is alleged and have the opportunity to state his/her case at a disciplinary meeting with representatives of the Playscheme Sub-Committee and be represented or accompanied - if they wish - by a person of their choice.

 

c)    The Playworker has the right to appeal against any disciplinary penalty.

 

The Procedure

 

Stage 1 – first written warning

 

If conduct or performance is unsatisfactory, the Playworker will be given a written warning.  Such warnings will be recorded but disregarded after three days of satisfactory service. The Playworker will also be informed that a final written warning may be considered if there is no sustained satisfactory improvement or change. (Where the first offence is sufficiently serious, for example because it is having, or is likely to have, a serious harmful effect on the organisation, playscheme or the children, it may be justifiable to move directly to a final written warning.)

 

Stage 2 – final written warning

 

If the offence is serious, or there is no improvement in standards, or if a further offence of a similar kind occurs, a final written warning will be given which will include the reason for the warning and a note that if no improvement results within three days action at Stage 3 will be taken.

Stage 3 – dismissal or action short of dismissal

 

If the conduct or performance has failed to improve the Playworker may suffer dismissal.

 

Gross misconduct

 

If, after investigation, it is confirmed that a Playworker has committed an offence of the following nature (the list is not exhaustive), the normal consequence will be dismissal without notice or payment in lieu of notice : physical or verbal abuse, theft, damage to property, fraud, incapacity for work due to being under the influence of alcohol or illegal drugs, physical violence, bullying and gross insubordination.

 

While the alleged gross misconduct is being investigated, the Playworker may be suspended.  Any decision to dismiss will be taken by the Community Council Playscheme Sub-Committee only after full investigation.

 

Appeals

 

A Playworker who wishes to appeal against any disciplinary decision must do so to the Chairman of Penyrheol Community Council within five working days. The Chairman will hear the appeal and decide the case as impartially as possible.

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