Dear Councillor                                                                                     1 May 2013

                                                                                                                                 

CALLING NOTICE

 

Notice is hereby given that the Annual General Meeting followed by the Ordinary Council Meeting will be held on Thursday, 9 May 2013 at Penyrheol Community Centre commencing at 6.00 p.m. The Agenda is set out below.

 

Members of the public are welcome to attend.

 

 

Helen Treherne

Clerk to the Council

 

AGENDA

ANNUAL GENERAL MEETING – 9 MAY 2013

 

1.       To receive Community Councillors’ Declaration of Acceptance of Office and acceptance of Code of Conduct

 

2.       To note members' attendance and to receive any apologies for absence

 

3.       To approve the minutes of the Annual General Meeting held on 10 May 2012

 

4.       Matters Arising

 

5.       To receive the report of the Chairman

 

6.       To elect a Chairman of the Council until the next Annual General Meeting

 

7.       To receive the Chairman’s Declaration of Acceptance of Office

 

8.       Presentation of Past Chairman Badge

 

9.       To appoint a Vice-Chairman of the Council until the next Annual General Meeting

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10.     Civic Service

 

11.     To consider and appoint members and representatives of the following :

 

          a)       CCBC and Community Council Joint Liaison Committee (1) and Clerk

         

          b)       Penyrheol Community Centre Management Committee (1)

 

          c)       Trecenydd Community Centre Management Committee (1)

 

     d)       Caerphilly Fireworks Display Committee (2)

 

     e)       Community Christmas Concert (4)

 

f)       Caerphilly and District Town Twinning Management Committee (2)

                                      

          g)       Playscheme Sub-Committee (8)

 

          h)       Newsletter Sub-Committee (8)

 

i)        Finance Sub-Committee (7)

 

12.     Attendance of Members

 

13.     Confirmation of Bankers

 

14.     To confirm appointment of Internal Auditor

 

15.     Bank Signatories

 

16.     Chairman’s Allowance

 

17.     Hospitality Allowance

 

18.     Annual Subscriptions :

                    Caerffili Twinning Association

                    Community Council Liaison Sub-Committee

 

 

 

 

 

 

 

 

ORDINARY COUNCIL MEETING - 9 MAY 2013

 

 

  1. 1.To note members' attendance and to receive any apologies for absence

 

2.       To approve the minutes of the Council Meeting held on 18 April 2013

 

3.       Matters Arising

 

4.       Police Matters

 

5.       Planning Applications

 

6.       Reports on Miscellaneous Meetings/Committees

 

7.       Members' Items

 

8.       Correspondence

 

9.       Annual audit

 

10.     Governor vacancies in Hendredenny Primary and Hendre Junior School

 

11.     Summer Playschemes

 

12.     Civic Service

 

13.     Newsletter

 

14.     Prince’s Trust - large project - update

 

15.     Donations

 

16.     Approval of payments May 2013

        

17.     Any other urgent business

 

18.     The next Council Meeting will be held at Penyrheol Community Centre at 7.00 pm on Thursday, 20 June 2013

 

The meeting will be followed by hospitality provided by the retiring chairman and all are invited to attend.

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