Dear Councillor                                                                                     1 May 2013




Notice is hereby given that the Annual General Meeting followed by the Ordinary Council Meeting will be held on Thursday, 9 May 2013 at Penyrheol Community Centre commencing at 6.00 p.m. The Agenda is set out below.


Members of the public are welcome to attend.



Helen Treherne

Clerk to the Council





1.       To receive Community Councillors’ Declaration of Acceptance of Office and acceptance of Code of Conduct


2.       To note members' attendance and to receive any apologies for absence


3.       To approve the minutes of the Annual General Meeting held on 10 May 2012


4.       Matters Arising


5.       To receive the report of the Chairman


6.       To elect a Chairman of the Council until the next Annual General Meeting


7.       To receive the Chairman’s Declaration of Acceptance of Office


8.       Presentation of Past Chairman Badge


9.       To appoint a Vice-Chairman of the Council until the next Annual General Meeting



10.     Civic Service


11.     To consider and appoint members and representatives of the following :


          a)       CCBC and Community Council Joint Liaison Committee (1) and Clerk


          b)       Penyrheol Community Centre Management Committee (1)


          c)       Trecenydd Community Centre Management Committee (1)


     d)       Caerphilly Fireworks Display Committee (2)


     e)       Community Christmas Concert (4)


f)       Caerphilly and District Town Twinning Management Committee (2)


          g)       Playscheme Sub-Committee (8)


          h)       Newsletter Sub-Committee (8)


i)        Finance Sub-Committee (7)


12.     Attendance of Members


13.     Confirmation of Bankers


14.     To confirm appointment of Internal Auditor


15.     Bank Signatories


16.     Chairman’s Allowance


17.     Hospitality Allowance


18.     Annual Subscriptions :

                    Caerffili Twinning Association

                    Community Council Liaison Sub-Committee












  1. 1.To note members' attendance and to receive any apologies for absence


2.       To approve the minutes of the Council Meeting held on 18 April 2013


3.       Matters Arising


4.       Police Matters


5.       Planning Applications


6.       Reports on Miscellaneous Meetings/Committees


7.       Members' Items


8.       Correspondence


9.       Annual audit


10.     Governor vacancies in Hendredenny Primary and Hendre Junior School


11.     Summer Playschemes


12.     Civic Service


13.     Newsletter


14.     Prince’s Trust - large project - update


15.     Donations


16.     Approval of payments May 2013


17.     Any other urgent business


18.     The next Council Meeting will be held at Penyrheol Community Centre at 7.00 pm on Thursday, 20 June 2013


The meeting will be followed by hospitality provided by the retiring chairman and all are invited to attend.

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